The Follow-Up That Gets Replies (Not Just Left on Read)

Part of the SMART Interviewing Series by Cari Borden

You nailed the interview—or so you thought. Then, silence. Cue the overthinking, the email refreshes, and the endless “maybe they’re still deciding” mental gymnastics.

Let’s stop that spiral. It’s time to shift your focus to a skill most people overlook: the post-interview follow-up.

✅ The SMART Follow-Up Framework

A thoughtful follow-up doesn’t just show gratitude—it can tip the scales in your favor. But sending a bland “Thank you for your time” isn’t going to cut it anymore. That’s why we’re doing this the SMART way:

S – Specific
Reference something real from the conversation—an insight, a shared laugh, a question they posed. Vague = forgettable.

“I appreciated your breakdown of how your team handled the product relaunch—that kind of resilience is exactly the environment I’m looking to grow in.”

M – Memorable
Include a quick reinforcement of your value. Not a resume recap—just a reminder of why you’re still thinking about the role.

“The more I reflect on the role, the more I see how my past work in CX transformation could support your upcoming initiatives.”

A – Appreciative
Yes, say thank you, but with intention. Acknowledge their time, insight, or candor.

“Thanks again for being transparent about the challenges the team’s facing. That honesty stood out.”

R – Reaffirming
State clearly: You’re still interested.

“I’m excited about the possibility of joining your team and contributing to the mission.”

T – Timed
Send it within 24 hours. If it’s been longer—no panic. Just lead with warmth and professionalism.

🕒 When Should You Follow Up After an Interview?

Short answer: within 24–48 hours.
Long answer: It depends, but here’s your cheat sheet:

Immediately after the interview: Jot down notes while it’s fresh. These will help you craft a meaningful follow-up.
Within 24 hours: Send your thank-you/follow-up email. This shows responsiveness without being overeager.
If you were given a timeline (e.g., “we’ll decide by next Friday”):
- Wait one business day after that timeline before sending a check-in.
If no timeline was given:
- Wait 5–7 business days, then send a friendly follow-up to check in on status.

🚫 What not to do:

Don’t follow up multiple times a week. You want to stand out, not wear them out.
Don’t call unless specifically invited. This isn’t a high school crush, it’s a professional relationship.

🚩 Bonus: What NOT to Say

“Just following up…” ← Delete.
“I haven’t heard from you…” ← Cringe.
“Please let me know either way.” ← Desperate.

Instead: be composed, confident, and focused on connection, not closure.

A follow-up isn’t a Hail Mary—it’s your encore. It’s the chance to remind them who you are, what you bring, and why you still matter in their decision.

📢 Need help writing the perfect follow-up or prepping for your next interview?
I’ve got your back.
🔗 Find me on Fiverr for coaching, mock interviews, or custom follow-up support .